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Candidacy
A Candidate may only submit one application for participation per contract.
Please note! Each member of a Partnership shall be considered to be a Candidate.
Therefore, a member of a Partnership cannot be part of any other Partnership that is a Candidate for this contract!
Each Application for Participation must be submitted by 11 am at the latest on 26 January 2023 on the electronic e-Tendering platform. Late Applications for Participation will not be accepted.
An Application for Participation must be submitted by uploading all documents through the e-Tendering digital platform. All Candidates are strongly advised to test the submission process through e-Tendering in advance. For that purpose, e-Tendering has set up a demo environment:
http://etendemo.publicprocurement.be/etendering/home.do
Formal requirements
- The Application for Participation prepared by electronic means must be submitted in PDF format;
- Different documents may be submitted together in a single ZIP file;
- However, the Application for Participation must be submitted separately;
- The maximum size of each document is 80 MB. Documents that are too large may be split up into several partial documents;
- However, all the documents together should not exceed 350 MB.
When submitting the Application for Participation form electronically, the submission report must bear a qualified signature. Only persons with the appropriate signing authority can validly sign the Application for Participation.
At the time of uploading the Application for Participation to the electronic platforms, the entire application should be given an overall electronic signature manner on the submission report. In other words, there is no need to sign all documents that constitute the Application for Participation separately/individually, apart from the Application for Participation form (Annex 1).
Please note! The person providing the overall electronic signature for the submission report must have the appropriate authorizations to apply in the name and on behalf of the other members of the Partnership. In the absence of valid authorizations, the Candidate will be refused.
Please note! If the submission report is signed by means of a certificate and this certificate is not in the name of the partnership, the managing director, CEO, or the authorized representative of each of the members of the partnership must grant a valid authorization to the person in whose name the certificate has been issued.
The authorized representative must clearly state the name(s) of the person(s) issuing the authorization. The authorized representative shall include the electronically authenticated or private instrument proving their authorization or a scan of a copy of the authorizing document.
Please note! An authorization cannot be given retrospectively and must, therefore, be provided when the Application for Participation is submitted!
We advise you to check in good time whether you have the required certificates or e-Token to sign the Application for Participation via e-Tendering More information about purchasing a qualified certificate is available on http://www.bestuurszaken.be/gekwalificeerde-certificatenhttp://overheid.vlaanderen.be/gekwalificeerde-certificaten
Visit https://www.publicprocurement.be/en/how-sign-submission-report to find out how a signature works.
In case of problems, please phone the e-Procurement helpdesk on +32(0)2 740 80 00.
Note: for foreign companies, the certificate should not be in the name of the legal entity. After all, according to EU Regulation No. 910/2014 (eIDAS Regulation), this cannot produce a binding electronic signature of the Application for Participation. By contrast, this is the case for legal entities established in Belgium, pursuant to Article XII.25(3) of the Code of Economic Law.
Application for Participation - Form
The Application for Participation form (annex 1) has been appended to the Selection Guidelines (op het woord Selection Guidelines zouden ze moeten kunnen klikken en dan direct worden verwezen naar subpagina Documents). The Candidate must complete this document and provide all the details to be able to apply.
If the Candidate does not do so on the attached form (Annex 1) but in a separate document, they will bear full responsibility for the documents used corresponding exactly to the relevant form.
The Candidate must provide all the information below for each of the members of the Partnership (op het woord samenwerkingsverband zouden ze moeten kunnen klikken en dan direct worden verwezen naar subpagina “Concerned Parties) on this form, including:
Surname and first name or business name and legal form:
- Capacity or occupation
- Nationality
- Address or registered office
- Telephone
- Mobile phone
- Contact person
In addition, the form must specify who represents this Partnership.